Ingest product format data

  1. Create a new Google Doc spreadsheet using the product formats template file (See menu item: File > Make a Copy…). Name the new file as you deem necessary, but omit spaces (e.g., product_formats-YYYYMMDD where YYYYMMDD is today's date).

    Google Doc: File menu, Make a copy

  2. Assign new isbns to the new product formats. They will be placed in the "isbn" column of the new file.

  3. Copy/paste data from the pre-existing product format into new product formats file. The pre-existing format ISBN should be pasted into the "associated isbn" column. Notes:

    • If the release date is in the future, then the status must be set to NYP
    • Remove blank rows from the bottom of the file
    • Avoid carriage returns in description and annotation fields
  4. When the new file is complete, download the data as a CSV file to your local machine. Follow the same naming convention as in step 1, but add a ".csv" extension (e.g., product_formats-YYYYMMDD.csv).

  5. Create a new ingestion through the website admin. Be certain to select Product Formats from the "Type" drop-down menu.

    New ingestion, select type